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Flight Surgeon - Operational Consult Service Physician -
711th Human Performance Wing - USAF School of Aerospace Medicine

Location:
Wright Patterson Air Force Base, OH

1.0 INTRODUCTION:

The purpose of this effort is to acquire consultative and studies and analysis support services to the 711th Human Performance Wing (711th HPW), the United States Air Force School of Aerospace Medicine, (USAFSAM). This requirement is for expertise that is to be located within the FES division and FESS branch of FE to support USAFSAM in providing reach-back, expert consultation and assistance to MAJCOM Aerospace Medicine teams and/or base-level safety officers, flight surgeons, and physiologists conducting investigations into physiologic events and other human factors issues. Performance shall be according to the requirements contained in this Performance Work Statement (PWS).

2.0 DESCRIPTION OF SERVICES:

This Task Order (TO) is issued under the 711th HPW Mission Support Services Basic Contract. The contractor employee shall interface with USAFSAM/FE leadership and staff, other USAFSAM departments, other subject matter experts, as well as DoD professionals from multiple organizations. The contractor employee shall assess, contribute to, and support in-house operational consultation cell mission providing quick response capability, data collection and analysis ability, within a multi- disciplinary team. The contractor employee shall provide subject matter expertise to a team established to provide an agile and comprehensive response to complex operational questions from the field. The contractor employee shall employ operational expertise to provide active surveillance capability, as well as to maintain and expand relevant data repositories of interest. Performance shall be according to the requirements contained in this Performance Work Statement (PWS).

2.1 Physician:

The contractor employee shall possess a minimum of a Medical Doctor (MD)/Doctor of Osteopathy (DO) degree, with 5-10 years of experience. The contractor employee shall have residency training in Aerospace Medicine. Other related residency training, such as Occupational Health or Preventive Medicine, may be considered. The contractor employee shall have expert knowledge in Aerospace clinical and operational medicine. The contractor employee shall possess excellent communication skills, and shall provide insight into the appropriate response for an in-house operational consultation cell established to collect and analyze data related to operational concerns that need to be addressed by the multi-disciplinary aeromedical team. The contractor employee shall be well-versed in providing preventive medicine services including comprehensive aerospace medicine/occupational medicine/preventative medicine. The contractor employee shall be proficient in managing and completing organizational functions. The contractor employee shall be proficient, or must be willing to become proficient in USAF medical systems including: the Armed Forces Health Longitudinal Technology Application (AHLTA), the Aeromedical Services Information Management System (ASIMS), the Automated Data System (ADS), the Aeromedical Information Management Waiver Tracking System (AIMWTS) and the Physical Examination Processing Program (PEPP). Knowledge of mission, organization, philosophy, visions, goals, objectives, and policies of the USAFSAM and 711 HPW is desired. Desirable elements will be considered a strength.

3.0 SERVICE SUMMARY (SS):

Per the Basic contract, evaluation of performance will be completed at basic level not task order level. Contractor performance will be measured against the Acceptable Quality Levels in the Services Summary. Along with the quarterly surveillance conducted by the 711 HPW/OMP program managers, performance will be reported in the Contractor Performance Assessment Reporting System (CPARS).

Requirement Reference (Basic Contract) Acceptable Quality Level
Qualified personnel are present for duty on schedule PWS Para 3.1.1, 3.1.2, 3.3.1 100% of critical position personnel and 95% of non- critical personnel are present for duty at start of performance
Replacement/substitute personnel are provided in a timely manner PWS Para 2.3.2, 2.3.3, 3.3.3 95% of replacement/substitute personnel are present for duty such that position vacancies do not exceed 10 business days
Maintains a stable workforce PWS Para 3.3.3 Turnover rate less than 20% across all contracted positions. Military spouses covered by official PCS orders will be excluded in the turnover rate.
Provide satisfactory customer service for each requirement PWS Para 2.3.4 100% of validated complaints are resolved within the timeframe determined by the task order program manager or contracting officer
Compliance with security requirements PWS Para 3.1.2 100% of contractor personnel meet security requirements
Submission of accurate invoices for all T&M CLINS and expenses for all Cost CLINS in the Task Order PWS Para 2.3.6 100% of expenditures are accurate. Errors initially identified by contractor will not be factored into the compliance rate.
Manages currency of qualifying factors (certifications, licensure) PWS Para 3.1.1 and 3.1.2 100% of requirements are renewed before the expiration date
Submits deliverables and invoices on time PWS Para 2.3.7 and 6.0 95% of all are deliverables are delivered on- time as defined in the CDRL; 95% of all invoices are submitted monthly; 100% of CDRLS and invoices must be submitted within 10 business days after deadline

4.0 BASE SUPPORT:

The contractor shall be provided office space, computer and office equipment (including PC) and office supplies as needed. All software and hardware, passwords/access to military Internet/E-mail and applicable database will be available within the scope of the contract. The contractor shall comply with local, AF and DoD policies.

5.0 GENERAL INFORMATION:

5.1 Place of performance. The location of work for all contractor personnel shall be 2510 Fifth Street, Bldg 840, Wright-Patterson AFB, OH. Temporary alternate work locations may be assigned by the Contracting Officer Representative (COR) as circumstances dictate.

5.2 Work schedule is normally M-F 0730-1630; however there may be times when it is necessary for the contractor to work after duty hours in support of specific tasks. Although schedule may have to be flexible, it will not exceed 40 hours per week per contract employee. All alternative work schedules must be approved by the COR.

6.0 OTHER DIRECT COSTS AND TRAVEL:

The contractor will be required to travel when authorized to participate in USAFSAM, FE, and customer business line related meetings and conferences to fulfill respective mission goals. Such travel will only be as directed and coordinated through the Contracting Officer and/or COR within thirty days in advance of all contractor travel in order to obtain proper authorizations. The specific travel locations, duration, and number of trips will be upon direction of the Contracting Officer and/or COR without modification to the task order, as long as adequate travel funding is available in accordance with the resulting task order. The contractor shall bill the government as reimbursable expense in accordance with the Joint Travel Regulation (JTR) applicable for the appropriate geographical area for non-local travel costs incurred as a result of a request by the Government to execute the task requirements.

7.0 SECURITY:

7.1 SECRET Clearance. All contractor personnel must be a US citizen, and require individual SECRET Clearances IAW DD254. The Contractor shall obtain a U.S. security clearance at the minimum level of "Secret" for all contractor personnel required to have access to classified information or require IT-II level access. Onsite contractor personnel should have an active clearance prior to reporting for duty in support of any task order. Interim clearances for newly hired personnel shall be processed as expeditiously as possible since some contractor personnel will be required to utilize the SIPRNET and process classified materials; however this will be on a case-by-case basis. Identical contract security requirements are specified in the DD Form 254 for the Basic IDIQ Contract

7.2 Operations Security (OPSEC). The contractor shall provide OPSEC protection for all sensitive/critical information as defined by AFI 10-701 (Operations Security), the 711 HPW OPSEC Plan, and critical information list. The contractor shall participate in the 711 HPW sustained OPSEC awareness training or include OPSEC training as part of their on-going security program. The 711 HPW OPSEC coordinator will evaluate the OPSEC posture of AF contract activities and operations.

7.3 Information Security and Force Protection. The contractor shall provide Information Security and Force Protection training as defined by AFI 16-1404 (Air Force Information Security Program) and DoDIO-2000.16V1_AFI10-245-O, Antiterrorism (AT) Program Implementation The contractor shall participate in the 711 HPW sustained Information Security and Force Protection/Anti-terrorism training or include this training as part of their on-going security program. The 711 HPW Security Manager will evaluate the training posture of AF contract activities and operations. This requirement is set forth in AFI 16-1404, DoDIO-2000.16V1_AFI10-245-O, Antiterrorism (AT) Program Implementation and applicable AFMC and local supplements.

7.4 Information Assurance Requirements. The Contractor shall ensure that all personnel accessing information systems have the proper and current information assurance certification to perform information assurance functions described in DoD 8570.01-M, Information Assurance Workforce Improvement Program. The Contractor shall meet the applicable information assurance certification requirements.

8.0 REPORTS AND DATA REPORTING REQUIREMENTS:

8.1 Contractor Progress, Status and Management Report (PSMR). On a monthly basis, the contractor shall provide a status report with each monthly invoice. The information will be on project status and describe the work accomplished. The report will include financial status describing hours and costs expended per individual during the current period as well as cumulative hours and costs through the current reporting period. The contractor shall also identify any issues/problems anticipated in schedule or cost ceiling during the next reporting period, Contract Deliverable Requirements List (CDRL) – A003, as per the basic contract.

    The report shall have five sections:

  1. Project Title, Time Period of report, Date

  2. Performance: Current status of deliverables, measured against project expectations.

  3. Schedule: Have scheduled activities and milestones been completed on or before time, and impact of delays.

  4. Costs: Are there any actual or significant deviations, are significant costs adequately explained in terms of project plans? (i.e. large initial equipment purchase, followed by labor related costs.)

  5. Risk: Are there known or anticipated opportunities or events that will or can affect project.
  6. Reports shall be submitted in a non-proprietary or commercial easily transferrable format and by hard-copy if desired.

8.2 Technical Report – Study/Services. Final reports are to be submitted upon completion of each project. (Ref Para 2.3), CDRL - A007, as per the basic contract.

8.3 All reports and data shall be submitted in a non-proprietary, easily transferrable format.

8.4 All reports, data, findings and literature shall be property of the USAF School of Aerospace Medicine Aeromedical Research Department (USAFSAM/FES/FESS). The contractor shall not reuse or distribute project information without the express permission of USAFSAM/FE/FESS and shall retain all USAFSAM/FES/FESS origin markings.

Type of Deliverable Format/Media/Number of copies Due Date/Time Frame Recipient(s)
Contractor Progress, Status and Management Report CDRL A003 1 electronic copy to each recipient First submittal shall be 45 days after the effective date of the task order and monthly thereafter. COR 711HPW/OMP, contracting office

9.0 APPLICABLE DOCUMENTS:

The contractor shall comply with all applicable operating procedures, standard methods, best management practices, management plans, and existing requirement analysis, laboratory processes and analytical procedures. The following documents of issue are in effect on the date of the Request for Proposal (RFP) release.

9.1 Military Standards/Specifications – As specified in the basic contract.

9.2 Public Laws and Statutes. The contractor shall comply with the latest issue or version (including all changes and amendments) of federal, state and local statutes or other regulations in effect on the date of issuance of the individual task orders unless otherwise noted.

9.3 Health Insurance Portability and Accountability Act (HIPAA) of 1996 (as specified in the basic contract).

9.4 AFI 33-332, Privacy Act Program, is mandatory in its entirety. 9.5 DoD Directive 5500.7, Standards of Conduct, Latest Version

AFI 10-701 Operations Security
AFI 16-1404 Air Force Information Security Program
AFI 31-501 Personnel Security Program Management
AFI 32-7047 Environmental Compliance, Release and Inspection Reporting
AFI 33-119 Air Force Messaging
AFI 33-202VI Network and Computer Security; Analytical Services Standard Operating Procedures
AFMAN 33-152 User Responsibilities and Guidance for Information Systems. Noncompliance with Information Assurance (IA) policies and principles can result in computer access being suspended or withdrawn
AFMAN 33-282 Computer Security (COMPUSEC)
AFI 48-145 Occupational and Environmental Health Program
AFI 48-119 Medical Service Environmental Quality Programs
DoDIO-2000.16V1_AFI10-245-O Antiterrorism (AT) Program Implementation
DoD 5200.2-R Personnel Security Program

10.0 CONTINUATION OF ESSENTIAL DOD SERVICES DURING CRISIS:

The performance of these services is not considered to be mission essential during time of crisis. Should a crisis be declared, the Contracting Officer or his/her representative will verbally advise the contractor of the revised requirements, followed by written direction.

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