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Aerospace Medicine Case Management - US Air Force Reserve Command

Locations:
Robins Air Force Base, GA

Period of Performance: 27 Sept 2019- 26 Sept 2020
Option Years: 4

Scope. This describes the services required for Aerospace Medicine Case Management (AMCM). These services include applying appropriate physical standards; making recommendations to AFRC/SGO on adjudicating cases associated with accession, retention and special operational duty; and conducting training to support Combat Mission Readiness. The following terms are used interchangeably throughout this PWS: Contractor, Provider, Physician, and Flight Surgeon.

Organization. The AFRC organization with primary responsibility for this requirement is Headquarters Air Force Reserve Command, Office of the Command Surgeon (HQ AFRC/SGO).

Place of Performance. These services will be performed at HQ AFRC/SGO, Robins AFB, GA Building 549 or offsite (telework) when determined by HQ AFRC/SGO. Telework is not authorized without written approval by the CO.

Federal Holidays. The Contractor shall not have staff present at the government installation facilities on federal holidays. The federal holidays observed are as follows: New Year’s Day, Martin Luther King’s Birthday (as celebrated), President’s Day (as celebrated), Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day.

Qualifications. The Contractor shall have in-depth knowledge and past experience in the Aerospace Medicine, Medical Standards, Special Examination Techniques, Occupational Health and medical case management. Due to high operational tempo, the contractor shall have documented experience and training for these competencies, as well as certifications as required by AFI 44-119. The contractor is responsible for providing an appropriate mix of personnel with expertise in the following areas:

  • All Physicians must possess a doctor of medicine degree or a doctor of osteopathy degree from an accredited school of medicine or osteopathy.

  • Board certification/board eligible in Aerospace Medicine, Resident in Aerospace Medicine (RAM) preferred. Board certification/board eligible flight surgeon acceptable. Prior MAJCOM level experience preferred.

  • Graduates of the USAF School of Aerospace Medicine (USAFSAM) and/or equivalent military program.

  • All Physicians shall possess a valid, full, active, unrestricted medical license in good standing from any U.S. jurisdiction. Shall not be any history of adverse actions against the physician in the last 10 years.

  • Five (5) to seven (7) years of experience and in-depth knowledge of United States Air Force Aerospace Medicine Enterprise, Flight and Operational Medicine and Air Force standards.

  • Minimum of three (3) years in the last 10 years of active duty USAF Senior Flight Surgeon experience.

  • Proficiency in the use of Military Health Service/Air Force Medical Service enterprise software; ASIMS, PEPP, AIMWITS, AHLTA, HAIMS, ECT, JLV and MHS Genesis.

  • Strong knowledge and understanding of the AF IDES, Line of Duty (LOD) program, Air Force Medical Standards, and medical case management process.

  • Experience working above Wing level (NAF, MAJCOM, HQ) highly encouraged with strong writing and communication skills with the ability to articulate strategic initiatives into tactical level execution for flight surgeon support at MAJCOM SGO level.

AMCM Support

Case Management. The Contractor shall provide experienced flight surgeons to produce recommendations and inputs on medical case management and adjudication at the MAJCOM level. Recommendations and inputs for medical case adjudications must be reliable, reproducible, defendable, and timely. Medical cases are reviewed with the purpose of determining entrance into AFRC, fitness for duty to be retained in AFRC, and eligibility to receive medical benefits and entitlements. The Contractor shall conduct reviews and make recommendations to appropriate approval authority for the following cases: Initial Flying Class (IFC) I/IA exams and waiver, Initial Flying Class (IFC) II waiver and Initial Flying Class III (for certain AFSCs), Continued Flying Class II Waivers (aircraft and condition specific), and Line of Duty (LOD), and any full Disability Evaluation System (DES) case submitted to the Physical Evaluation Board (PEB) whether Medical Evaluation Board (MEB) or Worldwide Duty (WWD). The recommendations and inputs need to be complete within 24 hours of taking ownership of the case file. Additionally, the Contractor shall conduct reviews and make term limiting recommendations for the following cases: Accession exams (Enlistment and Commissioning) and waivers, IFC II exams, Continued Flying Class II Waivers (aircraft and condition specific) and Flying Class III waivers, IFC III exams and flying waivers, Participation Waivers, Initial Review In Lieu Of (IRILO), Profile Modifications, Basic Military Training (BMT) waivers, Medical Hold, Assignment Limitation Code (ALC) placement following PEB return to duty finding, and Active Guard and Reserve (AGR) tour certification. The recommendations and inputs need to be complete within 24 hours of taking ownership of the case file. The Contractor shall monitor government provided metrics associated with timeliness and quality indicators. Metrics and quality indicators will be focused on ensuring the recommendations of cases processed by the contractor are timely, reliable, reproducible and defendable.

Education and Training. Contractor shall assist the Government in preparation of class instruction material and instruct six Flight Surgeon Sustainment Training (FSST) and six Privileged Medical Provider Sustainment Training (PMPST) courses per year at HQ AFRC/SGO for flight surgeons and other privileged providers. Courses are three to five days in length.

Case Review and Adjudication Recommendation. Perform case and comprehensive record reviews; provide quality assurance, provide recommendations and input to AFRC SGO on adjudication of all medical case types. Shall adhere to all physical standards guidance in AFIs and DoDI’s listed in Appendix 6. The Contractor shall ensure the adequacy of the presented case and supporting records in support of the disposition and application of the correct standards on 90% or better for all cases. In the event a case requires correction, the contractor shall make such corrections within 24 hours or one duty day of being notified by SGO. Adequacy of the presented case and supporting record that supports the disposition will be measured by the percentage of cases that correctly address all potentially limiting conditions were dispositioned under the correct medical standards IAW AFI 48-123 and included the required supporting documents IAW the SGO internal guidance and training. The Contractor shall process medical cases during the first 12 months (base year): first month: 200 cases, second month: 300 cases, third month: 400 cases, and 1,000 cases per month for the fourth through twelfth month. The first three months of the contract period (month’s one through three) shall be a training and transition period. Prior to the end of the base year and any optional year exercised, SGO will reassess caseload requirements no later than August of each year and determine need for follow on services. For each option year exercised, SGO will provide the Contractor with new case workload requirements. Case workload for each optional year shall be no less than 800 (low) cases per month and no greater than 1,100 (high) cases per month. Case output measurement will be pro-rated at a rate of 10 cases/day per physician when provider(s) must teach at FSST (5 days) or PMST (2.5 days). [Example: 2 physicians on site at AFRC/SGO for 5 days to teach FSST; 10 cases per day = 50 x 2 physicians = 100, the acceptable pro-rated case output for the month would be 900 rather than 1,000.] Cases shall be processed in a First-In First-Out (FIFO) order unless otherwise directed by SGO to expedite. The contractor shall complete 100% of expedited cases within 24 hours upon direction by SGO.

Participation in Meetings

Periodic Scheduled Meetings. Providers shall attend in-person, or via t-con, SGO meetings and professional staff meetings. SGO will determine when meetings are scheduled and if attendance is to be in-person or via t-con. 100% attendance at meetings when requested by SGO.

ADHOC Meetings. Providers shall attend in-person, or via t-con, meetings, quality case and performance reviews, and other appropriate professional activities only to the extent that such attendance and participation is relative to assigned medical cases and/or performance of services. For AMCM Support, SGO will determine when meetings are scheduled and if attendance is to be in- person or via t-con. 100% attendance at meetings when requested by SGO.

Case workload for each optional year shall be no less than 800 (low) cases per month and no greater than 1,100 (high) cases per month. Case output measurement will be pro-rated at a rate of 10 cases/day per physician when provider(s) must teach at FSST (5 days) or PMST (2.5 days).

GOVERNMENT PROPERTY AND SERVICES

Base Support. The Government will furnish items incidental to the place of performance (Ex: cubicle space, desk, chair, desktop or laptop computer, and access to copier, fax and a networked printer. In addition, the Government will provide telephone service, to include the Defense Switched Network (DSN). The contractor shall ensure use is limited to performance of contract related official Government business. Upon completion or termination of the contract or expiration of employee identification passes, the prime contractor shall ensure that all items to include base ID passes, desktop computer, laptop computers, peripherals, and other software/hardware is returned to the Contracting Officer’s Representative (COR) and each individual is processed through the directed Out-processing checklist.

Government System(s). The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

All Providers shall use software and databases already in use by AFRC including, but not limited to: Aeromedical Services Information Management System (ASIMS), Physical Examination Processing Program (PEPP), Aeromedical Information Management Waiver Tracking System (AIMWTS), Armed Forces Health Longitudinal Technology Application (AHLTA), Joint Legacy Viewer (JLV), Healthcare Artifact and Image Management System (HAIMS), Electronic Case Tracking (ECT) and Military Health System (MHS) Genesis.

Training Requirements. All authorized users of DoD information systems (ISs)/Platform Information Technology (PIT) systems must receive initial cybersecurity user awareness training as a condition of access to an IS IAW DoD 8570.01-M, thereafter all users shall complete annual cybersecurity awareness refresher training. This training can be found on the Defense Information Systems Agency (DISA) Information Assurance Support Environment (IASE) portal: http://iase.disa.mil/eta/Pages/index.aspx

Other Training Requirements. Contractor personnel shall complete mandated training required for performance of this contract in accordance with AFI 36-2201, Air Force Training Program, paragraph 7.4.10 as stated below and/or as required by the AFRC/SGO COR. The required training shall be completed prior to commencing performance with evidence of course completion submitted to the COR. Upon receipt of Common Access Card and network access, the Contractor shall complete mandatory computer based training courses listed below within 3 business days.

  • Cyber Awareness Challenge (ZZ133098)

  • AFMS HIPAA Privacy and Security/Refresher Training

  • Contractor physicians shall train at SGO for minimum three months

Contractor Availability. The Contractor shall be on site from 0730 until 1630 (local time), Monday through Friday, excluding federal holidays. The Contractor shall be available for telephone consult from RMUs during Unit Training Assemblies (UTAs). These telephone consults will be managed/routed through SGO staff.

Contractor Identification. The Contractor personnel shall wear contractor-provided identification at all times while in government facilities so as to distinguish themselves from Government employees. Contractor personnel may attend meetings, answer phones, and work in other situations where their status is not obvious to third parties; therefore, the Contractor personnel shall always identify themselves as Contractor support to avoid potential misrepresentation as Government personnel or to avoid situations arising where sensitive topics might be better discussed solely amongst government personnel. Electronic mail signature blocks shall identify their company affiliation. Where practicable, Contractor personnel occupying collocated space with their Government program customer shall identify their work space with their name and company affiliation.

Continuation of Mission-Essential Services During a Crisis. The Functional Commander or civilian equivalent has determined, by placing the decision in writing, that all of the contractor services performed under this contract are not mission-essential and will not continue in the event of a crisis.

Non-Personal Services. The Government will neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that are of the nature of personal services, or give the perception of personal services. The Contractor shall notify the AFRC/PKA CO immediately if any task requires action by the Contractor personnel that constitutes, or are perceived to constitute, personal services. These services shall not be used to perform work of a policy/decision making or management nature, i.e. inherently governmental functions. All decisions relative to the Aerospace Medicine Case Management program supported by the Contractor will be the sole responsibility of the Government.

Security. The Contractor shall comply with all security regulations and directives identified herein and other security requirements as shown elsewhere in this contract.

Information Security Program. The Contractor shall be integrated into the sponsoring Government activity’s Information Protection Program (IPP) which participates in the host Servicing Security Activity’s IPP.

Controlled Unclassified Information. The Contractor shall mark, handle and safeguard Controlled Unclassified Information in accordance with the DoD Manual 5200.1-M, Volume 4, DoD Information Security Program: Controlled Unclassified Information (CUI), and the DD254, DoD Contract Security Classification, if applicable.

Personnel Security Program.

Background Investigation Requirements. The Contractor shall be responsible for processing background investigations for all employees that require access to classified information. The Servicing Security Activity at the installation will be responsible for processing background investigations for contractor personnel that do NOT require a National Security determination.

Contractor Notification. The Contractor is notified by Servicing Security Activity at the installation Personnel Security section of the results of the Contractor personnel background investigation for Trustworthiness Determinations.

COR Notification. The Servicing Security Activity at the installation will document the HSPD-12 credentialing determination when the case file is returned to the submitting office number (SON) for a local decision. The Contractor personnel shall not have access to sensitive information, automated information systems, or restricted areas until a final determination is made.

The Servicing Security Activity at the installation provides final credentialing determinations to the COR and sponsoring unit security manager.

Terminations. If Contractor personnel are terminated before the Government completes the Trustworthiness Determination, the Contractor’s PM shall immediately forward written notice to the Servicing Security Activity at the installation with a copy of the notice to the COR.

Applicability to Security Clearance. The requirement for the background investigation for a Trustworthiness Determination does not equate to a mandate for a security clearance, when applicable.

Physical Security Program.

Installation Perimeter Access Control. The requirements for installation perimeter access are detailed in Air Force Federal Acquisition Regulation Supplement (AFFARS) clause 5352.242-9000 entitled, Contractor Access to Air Force Installations, in Section I, Contract Clauses, of the basic contract. Contractors merely requiring unescorted access to the installation to perform services, that don’t require access to classified information or network access, will be vetted IAW AFM 31-113, para 4.3 and issued a DBIDS Identification Card. The Contractor is only allowed to visit the installations specified in the contract.

Resource Protection and Integrated Defense. The Contractor shall safeguard all government property in accordance with AFI 31-101, Integrated Defense, and any forms provided for Contractor use. The Contractor shall immediately report all thefts, vandalism, or destruction of property and equipment (Government or Contractor owned) to the COR of this contract.

USAF Restricted Area and Controlled Area Access. The requirements for USAF Restricted Area and Controlled Area access are detailed in AFI 31-101, Integrated Defense, and governed at each installation by the Integrated Defense Plan, if required.

HQ AFRC Facility Access. The Contractor personnel shall be issued access control badges which will allow access to work centers, as applicable. Badges shall be displayed while in HQ AFRC facilities; removed when departing HQ AFRC facilities.

Privacy Act of 1974. The Contractor personnel shall have access to Privacy Act information that requires adherence with the Privacy Act of 1974, Title 5 of the U.S. Code, Section 552a, AFI 33-332, Air Force Privacy Act Program, and other applicable agency rules and regulations. The Contractor personnel shall follow agency procedures to identify and safeguard reports and data accordingly. The Contractor shall ensure that Contractor personnel assigned to this requirement are briefed annually on properly identifying and handling Privacy Act data and reports.

Network Security.

Overview. Network access is a privilege extended to Contractor personnel. Network access will be granted by the Government after all criteria have been met and may be suspended for cause as defined in AFI 33-115V2, Section 5.6. Network access will be approved by the Government in accordance with AFI 31-501, AFI 16-1406, AFI 33-115V2 and V3, AFI 33-200, DoDI 8510.01, and DoDM 5220.22-M and its supplement. Pursuant to AFI 33-115V2, every individual who has access to the Air Force (AF) network (af.mil) or af.mil domain, specialized systems, and mission systems is a network user. Before becoming an Air Force network user, the Contractor personnel shall have a favorable background investigation for the designated IT level and system, be trained, and licensed. This process of training and licensing ensures every AF network user is trained and aware of the basic principles of network security and their role in Information Assurance (IA). The Government will issue a Common Access Card in accordance with Air Force FAR Supplement clause 5352.242-9001 entitled, Common Access Card for Contractor Personnel, to Contractor personnel that meet the criteria (favorable trustworthiness determination, training and licensing).

Information Technology (IT) Level and Investigation Required. Contractor personnel shall possess a Tier 1 background investigation (referred to as a NACI) for IT Level III as mandated by DoD Regulation 5200.2-R entitled, Personnel Security Program, paragraph C3.6.15 and DoD Instruction 8500.1 entitled, Cybersecurity, para 3i. These background investigations will be submitted by the Government and they do not result in security clearance eligibility. Contractor personnel shall possess a current and favorable background investigation for designated level III access prior to contract performance. Contractor personnel without a current investigation shall follow the procedures in paragraph 4.8.3.1 above.

Foreign National Network Access. All Contractor personnel that are Foreign Nationals shall meet the requirements of AFI 31-501 prior to network access. The Contractor shall ensure the request for network access for Foreign Nationals in their employ are processed and approved by the Foreign Disclosure Office (FDO) in accordance with Air Force Security Systems Instruction (AFSSI) 8522 entitled, Access to Information Systems, paragraphs 3.2.1 and 3.2.3. All requests for must be staffed through the AFRC Foreign Disclosure Office at least 30 days in advance of the intended visit.

Incident or Mishap Procedures. The Contractor shall immediately call 911. The Contractor shall within two hours notify the AFRC/PKA CO, AFRC/SGO COR or another Multi-Function Team member of all mishaps or incidents for damage to government property. For information not available at the time of initial notification, the Contractor shall provide the remaining information not later than 20 calendar days after the mishap, unless extended by the AFRC/PKA CO. Mishap notifications shall contain, as a minimum, the following information [CDRL A004, Accident/Incident Report, DI-SAFT-81563/T]:

  1. Name, organization, telephone number, and location of the Contractor and general manager

  2. Name and title of the person(s) reporting

  3. Date and time of accident/incident

  4. Location of accident/incident, i.e., building number, facility name

  5. Brief summary of accident/incident giving pertinent details including type and quantity of material

  6. Cause of accident/incident

  7. Casualties (fatalities, disabling injuries, exposed to CBR agents)

  8. Estimated property damage, if applicable

  9. Nature of damage; effect on production, operations, training or other activity

  10. Action taken by contractor

  11. Other damage or injuries sustained (public or private)

  12. Other pertinent information

The Contractor shall, in the event of an accidental incident/mishap, take reasonable action to establish control of the incident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the incident/mishap investigative authority.

Fire Emergencies. The Contractor personnel shall dial 911 to report fire related emergencies.

Department of Labor (DoL) Inspection of Contractor Operations. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a Government installation. The OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours. The OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor shall notify the AFRC/PKA CO and AFRC/SGO COR upon notification of a visit.

Fire Protection and Prevention Program - Robins AFB GA. All Contractor personnel performing work on properties under jurisdiction of Robins AFB GA shall be responsible for fire safety and compliance with all applicable OSHA, State, Air Force, AFMC, and base regulations and directives. The Contractor personnel shall attend a contractor's briefing on fire safety prior to any work. The Contractor shall ensure that all Contractor personnel and sub-contractors under their control are briefed on fire prevention practices in accordance with Robins AFBI 32-2001, Fire Protection Operations & Fire Prevention Program. The Contractor personnel who work on Robins AFB GA are required to take annual fire prevention refresher training in accordance with RAFBI 32-2001, paragraph 2.4.

Environmental Management System (EMS).

Environmental Management System (EMS). Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

Agency Affirmative Procurement Programs (APP) (formerly Green Procurement Program (GPP)). This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)- designated products; therefore, the requirement does not apply.

Communications. Contractor personnel shall maintain open and professional communication with government personnel at all times. Complaints validated by the COR shall be reported in writing to the CO and the contractor for action. Failure of the contractor to take corrective action on validated complaints raised by the COR and the CO will be considered a failure to perform.

Force Protection Condition (FPCON) Relocation and Natural Disaster. Due to the nature of the majority of the requirements, the Contractor shall work remotely with express consent and at the direction from the Functional Director. In the event of a FPCON Relocation or Natural Disaster, the Contractor shall relocate temporarily to a location designated by AFRC/SG and continue working on a short-term basis. In the event conditions exceed one week in duration, the contract will be temporarily suspended via written direction from the CO.

Health Insurance Portability and Accountability Act (HIPAA) Compliance. The contractor shall comply with HIPAA privacy and security policies detailed below:

PRIVACY AND SECURITY OF PROTECTED HEALTH INFORMATION

  1. Definitions, as used in this clause.

    1. Individual has the same meaning as the term “individual” in 45 CFR 164.501 and164.93 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g).

    2. Privacy Rule means the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E.

    3. Protected Health Information has the same meaning as the term “protected health information” in 45 CFR 164.501, limited to the information created or received by The Contractor from or on behalf of The Government.

    4. Required by Law has the same meaning as the term “required by law” in 45 CFR164.501 and 164.93.

    5. Secretary means the Secretary of the Department of Health and Human Services or his/her designee.

    6. Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160, 162 and part 164, subpart C.

    7. Terms used, but not otherwise defined, in this Agreement shall have the same meaning as those terms in 45 CFR 160.103, 164.501 and 164.304.

  2. The Contractor agrees to not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law.

  3. The Contractor agrees to use appropriate safeguards to prevent use or disclosure of the Protected Health Information other than as provided for by this Contract.

  4. The Contractor agrees to use administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic protected health information that it creates, receives, maintains, or transmits in the execution of this Contract.

  5. The Contractor agrees to mitigate, to the extent practicable, any harmful effect that is known to the Contractor of a use or disclosure of Protected Health Information by the Contractor in violation of the requirements of this Contract.

  6. The Contractor agrees to report to the Government any security incident involving protected health information of which it becomes aware.

  7. The Contractor agrees to report to the Government any use or disclosure of the Protected Health Information not provided for by this Contract.

  8. The Contractor agrees to ensure that any agent, including a subcontractor, to whom it provides Protected Health Information received from, or created or received by the Contractor on behalf of the Government, agrees to the same restrictions and conditions that apply through this Contract to the Contractor with respect to such information.

  9. The Contractor agrees to ensure that any agent, including a subcontractor, to whom it provides electronic Protected Health Information, agrees to implement reasonable and appropriate safeguards to protect it.

  10. The Contractor agrees to document such disclosures of Protected Health Information and information related to such disclosures as would be required for the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

  11. The Contractor agrees to provide to the Government or an Individual, in time and manner designated by the Government, information collected in accordance with this Clause of the Contract, to permit the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

Confidentiality of Information. Unless otherwise specified, all financial, statistical, personnel and/or technical data which is furnished, produced, accessed or otherwise available to the contractor during the performance of this contract are considered property of the Government and shall not be used for purposes other than performance of work under this contract nor be released by the contractor without prior written consent of the COR.

Data Deliverables and Reporting. Deliverables shall be IAW CDRL instructions.

Records Management. All records, files, documents and work papers provided by the Government or generated in support of this requirement are Government property and shall be marked, maintained, and disposed of per AFMAN 33-363, Management of Records. On a routine basis, at least quarterly, documents shall be appropriately filed or disposition and made available to the government.

Contract Surveillance. The Government will review the Contractor’s performance under this contract as specified in the Quality Assurance Surveillance Plan (QASP). Surveillance methods include periodic surveillance of the contractor’s performance, periodic reports and briefings provided to all levels of leadership. The Contractor shall detail issues encountered while providing sustainment support and steps taken to resolve them.

Contractor Environmental, Safety, and Occupational Health Compliance. The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Contractor shall require all subcontractors to comply with required safety, health and fire standards.

Mishap Notification/Investigation. In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF assets/interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within 2 hours. The Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s Safety Office (78 ABW/SE). Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 24 hours of the mishap [CDRL A004, Accident/Incident Report, DI-SAFT-81563/T].

Voluntary Protection Programs (VPP). Contractor personnel performing work on a USAF installation shall participate in the local VPP.

VPP Description. In 1982, OSHA created the Voluntary Protection Programs (VPP) to recognize and partner with worksites that implement exemplary systems to manage worker’s safety and health. These sites implement comprehensive Safety and Health Management Systems that exceed basic compliance with OSHA standards. VPP applies to all personnel at Robins AFB - civil servants (both bargaining and non-bargaining), active duty (officer and enlisted), reservists and contractor employees. The Contractor shall ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The Contractor, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, shall follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html. The Contractor shall access the site to ensure their understanding of VPP and how their performance is linked to the Air Force installation’s pursuit of VPP recognition.

Department of Labor (DoL) Inspection of Contractor Operations. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a Government installation. OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours. OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor shall immediately notify the COR and the contracting unit’s Safety Office upon notification of a visit.

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